first_imgPhysical Requirements: Skills: Essential Job Functions: Aurora University seeks talented staff and administrators who arepassionate about supporting an inclusive community dedicated to thetransformative power of learning.Position Purpose: The Administrative Assistant supportslearning by supporting the successful operation of the School ofHealth Science by providing quality administrative and clericalsupport to the dean, department chairs, faculty, internshipcoordinator, and students.Core Competencies: Provides administrative and clerical support to the School ofHealth Science.Prepares correspondence, reports and documents asrequested.Responds to phone inquiries; greets all who enter the office;and delivers service to customers in a way that reflects positivelyupon the departments and the University.Assists with purchase order requisitions and tracksexpenditures in monthly budget reports.Provides assistance for faculty searches.Maintain course syllabi on shared drives.Provides assistance to adjunct instructors with the acquisitionof textbooks, keys, room reservations, desk copies, etc.Accesses student records and communicates electronically withstudents, staff and faculty.Prepares and follows-up on work orders and coordinates campusservices necessary for the effective operation of theprograms.Tracks background checks, drug tests, and TB test requirementsfor field/clinical experience. Supports students throughprocess.Produces meeting minutes, where applicable.Initiates adjunct faculty contracts for the School of HealthScience by supplying required schedule and salary information tothe Provost’s office. Ensures course schedules are complete andaccurate.Organizes and supervises student worker.Performs general office duties, including copying, faxing,ordering office supplies, filing and distributing the mail.Manages internship and clinical affiliation agreements andother internship and clinical program needs, when necessary.Manages external affiliation agreements for medicalprofessional programs. Excellent communication and organizational skills and acustomer service orientation.Ability to handle confidential information.Ability to interact with a diverse group of faculty, staff,students and parents and to develop strong working relationshipwith colleagues, staff, administrators, students and the generalpublic. Experience: Previous office experience with proficient computer knowledge,including strong word processing skills, spreadsheet and databasesoftware abilities. MS Office skills required.Experience in a medical professional setting preferred. Represents Aurora University in the most positive manner withprospective, former and current students, clients, suppliers, andthe community we serve. Interacts effectively with a diverse groupof faculty, staff, students and other customers of our service,learns and uses operating practices of the department and AuroraUniversity.Upholds the Mission Statement:Aurora University aninclusive community dedicated to the transformative power oflearning.Handles all information with tact and discretion and recognizesthe confidential nature of university business.Supports learning through performance of essential jobfunctions and performing other duties and functions as necessary oras assigned. Ability to use a computer terminal.Ability to move about campus.Ability to interact via telephone, in person and via electronicmedia. High School diploma required. Bachelor’s degree preferred. Essential Job Requirements:Education: Benefit-eligible positions offer excellent benefits includinghealth, dental, life, vision, long term disability, a 403(b)retirement plan through TIAA, and tuition remission. Please sendresume with cover letter and contact information for threereferences including name, telephone and email address.Apply to:Aurora UniversityHuman Resources347 South Gladstone AveAurora, IL 60506630-844-5650 – [email protected] -emailAurora University is an Equal Opportunity Employer.last_img

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